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Project management is not without conflict. It’s part of being human. It can be tedious to spend your time resolving conflict after crisis. But it is part of the job of project managers. You want your project to succeed – and let’s face the truth, we all want it to succeed – so you must minimize conflict at project onset and use the best conflict resolution techniques.
Resource management can make or break a project, believe it or not. Project managers are often frustrated by constantly changing goals and teams missing deadlines. These all-too-common problems can be easily solved if resources are managed and distributed well.
Everyone is happier if they have the right resources to make your project a success. It is not easy to do so.
Be clear about the value your project adds
If you don’t clearly explain why you are taking up valuable resources, it can lead to a culture of discontent in the workplace that sees your project as a drain on the company. It is important to show the value your project brings to the company so that the internal teams can better understand why you are taking these resources and the long-term payoff.
There is always a shortage of resources. Be aware that other teams may feel underappreciated and stretched if they aren’t able to provide the talent, finances, and materials required for your project. Tensions can rise when your project is seen as a drain on resources and has little or no payoff. These situations can increase the likelihood and escalate the nature conflicts. This can have a negative impact on the success of your project.
A little internal marketing can make a big difference. It doesn’t have to seem a lot. However, if you clearly communicate the purpose of your project and the expected time it will take, and the resources it will require, everyone will feel more prepared and patient.
Allocate the Right Resources for Your Project
Projects are usually temporary in nature. It can be difficult to get businesses to volunteer their talents. Finding the budget for the right contractors is even more challenging. It is crucial to plan ahead for human resource management and allocation.
If your company is large and has the luxury of moving staff around, it is best to use its existing resources. Employees who are already familiar with company processes can easily jump in to join your project team. Be sure to not over-allocate resources. You can also hire additional contractors to help you manage your workload.
Contractors can do well if your company is unable to relocate employees for a certain period. You could avoid internal conflict by using your financial resources to hire the right talent from the beginning.
Outline the Resource Needs and Purpose
It is a great goal for anyone to have a guide of the resources you need. Although you might not be able to get all the resources that you need, we can dream! It is important to have a clear understanding of the requirements for your project so that everyone can agree on what they need. This allows you to provide a rationale for why you require the resources, which will reduce the chance of them being disputed.
You should not only provide a list of resources needed, but also assign clear responsibility for these resources your internal teams, as well as other project managers and stakeholders. This will help your entire team understand the value of their resources, and allow you to manage them more effectively.
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